Complaints Handling Procedure

Complaints Handling Procedure

At Allsop, we pride ourselves on the level of customer service we provide. In the event that you feel dissatisfied with our service and wish to make a complaint, you will need to follow our Complaints Handling Procedure, details of which can be found below.

Membership Details

Allsop is a member of The Property Ombudsman (TPO), the Association of Residential Letting Agents (ARLA), the Royal Institute of Chartered Surveyors (RICS) and Association of Residential Managing Agents (ARMA).

By belonging to these organisations, we are required to follow strict professional standards.

Stage One – Portfolio Manager

Stage one involves making a complaint in writing to the Portfolio Manager. Upon receipt of your written complaint an acknowledgement of the correspondence will be made in writing within 3 working days. An assessment will be made of your submission and a response sent to you within 15 working days of receiving the written complaint. The contact details of the Portfolio Manager are as follows:-

FAO: [email protected]

Portfolio Manager

The Pioneers

Platform | New Station Street | Leeds | LS1 4JB

Stage Two – Director

Should you feel we have not satisfactorily dealt with the matter, you may address your complaint to an Allsop Director. This must be done within 28 days of the letter or email from the Portfolio Manager. Your correspondence will be acknowledged within five working days and a final viewpoint letter will be issued within a further 15 days. Contact details of the Operations Director are as follows:-

FAO: Kelly Smith [email protected]

Chief Operating Officer

Allsop Letting and Management

8th Floor, Platform, New Station Street, LS1 4JB

Stage Three – Ombudsman Scheme

If you remain dissatisfied after the last stage of our in-house complaint procedure (or more than eight weeks has elapsed since the complaint was first made) then you may take the matter up with our chosen approved redress provider without charge. You will need to submit your complaint to the redress provider within 12 months of receiving our final viewpoint correspondence.

The contact details for The Property Ombudsman are as follows:- Telephone: 01722 335458, email: [email protected] Website: www.tpos.co.uk

Address: Milford House, 43 - 55 Milford Street, Salisbury, Wiltshire SP1 2BP

The Ombudsman will not consider your complaint until you have exhausted our internal complaints procedure.

Stage Four – NFoPP Regulation

Once the Ombudsman has concluded their investigation you may forward your complaint to the NFoPP Regulation Department which is the regulatory function of the ARLA Propertymark.

You will need to submit your complaint to the NFoPP Regulation Department within six months of the Ombudsman’s final review. You should include a copy of the Ombudsman’s review and a copy of your signed acceptance/rejection letter and any other supporting documentation which you feel will assist the assessment of your complaint.

The contact details for the NFoPP Regulation are:

email: [email protected], website: www.nfopp-regulation.co.uk ; or

post: NFoPP Regulation, Arbon House, 6 Tournament Court, Edgehill Drive, Warwick, CV34 6LG.